Presentation only. A mock-up of the Kochavim portal, for review and to show what's possible. Nothing here is live; every name, number and message is made up. Click around — anything that would do something real just says so.
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Kochavim

Coordinator sign-in

Same phone you use in the chats. Nothing to remember.
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My dayAll chatsEsti Mayer · Sign out

Kochavim

31 groups · 612 people · 9 numbers · $312.60 balance

Good morning, Esti

Coordinator · Brooklyn · signed in by text code
New family chatPost a taskText a person
4my family chats
2my open tasks
11unread

My family chats

all 16 →
FAMAdler familyMrs. Adler: Are they bringing the kids tonight?
(929) 555-01422 hrs ago 1
FAMHalpern familyYou: Moshe will be at the entrance 1:45
(929) 555-0205Thu
FAMMandel familyZissy: Discharge moved to Sunday
(929) 555-0211Thu 1
FAMBrand familyChaya Lieb: sitting Thu still needs 2
(929) 555-0219Wed

My open tasks

all tasks →
Ride · Tue 2 PM · Adler familyposted to Drivers by you, 9:10 · ✔ Moshe Weiss
Mark done
Sitting · Thu 7 PM · Brand familyposted to Sitters by Chaya, Mon · ○ 0 of 2
Resend

My pools

EXTKochavim DriversDevora Weiss: Gm, anyone available for Maimonides 2 PM?
26 min ago 3
EXTColumbia UpdatesChani Roth: Ortner discharged
3 hrs ago 8
INTKochavim CoordinatorsZissy: Hi all! Does anyone have a contact at Cornell?
3 hrs ago

All chats

INTERNALStaff and coordinatorsSmartphones. Web chat, no texting cost, no number needed.
EXTERNALVolunteer pools and hospital updatesHundreds of people, every kind of phone. Each has its own number for good.
FAMILYOne per patient familyOpened for a stay, closed after. Takes a number from the pool, gives it back.
EXTKochavim DriversDevora Weiss: Gm, anyone available for Maimonides 2 PM?
(929) 691-7396142 in · 26 min ago 3
FAMAdler familyEsti Mayer: Are they bringing the kids tonight?
(929) 555-01429 in · 2 hrs ago 1
INTKochavim CoordinatorsZissy: Hi all! Does anyone have a contact at Cornell?
web chat14 in · 3 hrs ago
EXTColumbia UpdatesChani Roth: Ortner discharged
(929) 543-019188 in · 3 hrs ago 8
EXTKochavim CooksZissy | Kochavim: Covered TY!
(929) 555-011938 in · Sep 3
FAMBreuer familyHindy Fried: So they left Monsey?
(929) 555-01776 in · Sep 3
FAMRoth familyZissy | Kochavim: Done.
(929) 555-019011 in · Sep 2
INTHospital shift chatChaya Lieb: I will be in MSK later this evening
web chat9 in · Sep 2

INTERNALInternal chats

Coordinators and staff. All on smartphones, so these run on web chat: no number, no per-text cost. A coordinator who wants texts can turn them on for herself.

Kochavim Coordinators14 people · web chat
3 hrs ago 1
Monsey Coordinators6 people · web chat
Sep 2
Hospital shift chat9 people · web chat
Sep 2 1
Opportunity chat5 people · web chat · texts on for Goldy Baum
Sep 1

EXTERNALExternal chats

The big lists. Every phone type. Each keeps its number permanently so volunteers can save it. Tasks are posted here.

Volunteer pools

Kochavim Drivers142 in · 3 tasks open · office posts, replies to office
(929) 691-739626 min ago 3
Kochavim Cooks38 in · 1 task open
(929) 555-0119Sep 3
Kochavim M Volunteers67 in
(845) 555-0134Thu 1
Passaic Volunteers54 in
(973) 555-01263 hrs ago 2
Leil Shishi Packages31 in
(929) 555-0151Thu
Morah on wheels22 in
(929) 555-0163Mon

Hospital updates

Everyone can post · office moderates
Columbia Updates88 in
(929) 543-01913 hrs ago 8
Mt. Sinai Updates76 in
(929) 555-0108Sep 3
NYU Updates64 in
(929) 555-0112Fri
MSK Updates59 in
(929) 555-01296 hrs ago 3
Cornell · Westchester41 · 33 in
2 numbers2 hrs ago 3

FAMILYFamily chats

One per patient family: the family, the coordinator, the volunteers helping them. Opened for the stay; closed after. A closed chat's number goes back to the pool a week later; the history stays.

CoordinatorAdd volunteers from
Takes the next free number, (929) 555-0177. Everyone added gets: "Kochavim — Adler family coordination. Esti is your coordinator. Reply here; save this number as Kochavim Adler."
Adler familyMaimonides · Esti · 9 in: 3 family, 2 staff, 4 volunteers · opened Thu
(929) 555-01422 hrs ago 1
Breuer familyWestchester · Hindy · 6 in · opened Sep 1
(929) 555-0177Sep 3
Roth familyNYU · Zissy · 11 in · opened Aug 26
(929) 555-0190Sep 2
Halpern familyColumbia · Esti · 8 in · opened Aug 30
(929) 555-0205Thu 1
Mandel familyMSK · Esti · 5 in · opened Thu
(929) 555-0211Thu

Closing a family chat

Tap Close → everyone gets "Kochavim: the Adler family chat is closed. Thank you for everything." The chat, its texts and its tasks stay under Closed. The number is quiet for 7 days, then goes back to the pool for the next family.

EXTKochavim Drivers (929) 691-7396

Inside any group the tabs are the ones that exist today, plus Tasks. Family and internal chats have the same tabs, minus Flyer.

Ride, Tue 2:00 PM. Adler family, Maimonides → Boro Park. Need 1 driver. Reply 4 to take it.Esti Mayer → everyone · 9:10 · 141 delivered · 1 failed
5 replied "4" → recorded on the task · Moshe Weiss took it · added to the Adler family chat
Is the Wed food run still on?Rivky Stern · 9:31 · to the office
Yes, still open, it's yours.Esti Mayer → Rivky only · 9:33

People

One directory for the whole organization. A person is added once and can be in any number of chats. Tags say what they do and where they are.

Moshe Weiss Driver Boro Park(917) 555-0198 · flip phone · in Drivers, Adler family · 14 tasks
Text
Esti Mayer Coordinator(718) 555-0140 · web chat · in 9 chats · admin
Text
Rivky Stern Cook Driver(718) 555-0141 · web chat · in Cooks, Drivers · 11 tasks
Text
Mrs. Adler Family(347) 555-0107 · flip phone · in Adler family
Text
Dr. Y. Friedman Hospital contact Columbia(212) 555-0180 · in Columbia Updates
Text
Add people (type, paste, file)Export with task counts

Tasks

Every task across every chat. Posted from an external chat; linked to the family it's for.

3open
11filled this week
9done
TaskForPosted toFilled
Ride · Tue 2 PM
Maimonides → Boro Park		Adler familyDrivers✔ Moshe Weiss
Food · Wed 11 AM
Kitchen → NYU		Roth familyCooks✔ Rivky Stern
Sitting · Thu 7 PM
Mount Sinai		Brand familySitters○ 0 of 2 · resend
Leil Shishi packages
Fri, 12 homes		—Leil Shishi Packages✔ 12 of 12
Export this monthWho helped most

Numbers

External chats keep theirs. Family chats borrow from the pool and give back. Internal chats need none.

NumberUsed byKindSince
(929) 691-7396Kochavim DriversEXTpermanent
(929) 543-0191Columbia UpdatesEXTpermanent
(929) 555-0142Adler familyFAMThu
(929) 555-0177Breuer familyFAMSep 1
(929) 555-0190Roth familyFAMAug 26
(929) 555-0224Feld family · closed Sep 8 · quiet until Sep 15FAM—
(929) 555-0231free—
(929) 555-0238free—
Pool keeps 2 free; when a family chat opens and only 1 is left, another is bought automatically. Each number is a small monthly charge off the balance.

Balance

$312.60balance · whole org
2,140texts today
38,900texts this month
One balance for all chats. 1.5¢ per text; 1¢ after 5,000 in a month, counted across the whole organization. Statement shows texts per chat.
ChatTextsCost
Kochavim Drivers12,400$149
Columbia Updates6,100$61
16 family chats4,900$49
Internal (web chat)—$0

Settings

Texts start with "Kochavim:" — a family chat starts with "Kochavim Adler:".
PersonSigns in withRoleSees
Sarah Landauphone codeOwnereverything, billing
Esti Mayerphone codeAdminall chats, opens and closes family chats
Zissy K.GoogleCoordinatorher family chats, Drivers, Cooks
Goldy Baumphone codeRegional · MonseyMonsey chats only
Y. Adler (treasurer)GoogleViewerbalance, statements, reports
Every post, task, open and close is stamped with the login, so the office can see who did what.
Quiet hours9 PM – 7 AM
Hold on Shabbos and Yom Tovon · zip 11219
Family chats close on their own after14 quiet days
Receipts and statements tooffice@kochavim.org